Assistant Accounting Clerk

We are looking for a meticulous, detail-oriented assistant accounting Clerk to join our team. The ideal candidate will handle a variety of accounting tasks and work with our primary accountant, ensuring the accuracy of our financial records and compliance with relevant regulations.

KEY RESPONSIBILITIES

Payment Monitoring and A/R Tracking:

• Monitor and code incoming client payments to specific jobs/invoices.
  
• Assist in tracking revenue by client for the sales team, including commission calculations.
• Record all financial transactions accurately in our database.

Banking Operations & Vendor Management:

• Perform remote check depositing and initiate wire transfers and ACH payments to vendors.
• Receive, review, and pay vendor invoices, ensuring they are coded correctly to specific jobs for accurate job costing.
• Create jobs and invoices, send them to clients, and manage accounts receivable (A/R) tracking.
• Job Costing: Maintain detailed job cost sheets to ensure accurate allocation of costs.
• Prepare bank deposits, handle general ledger postings, and generate financial statements.
• Prepare bank deposits, general ledger postings, and statements.

Expense Reconciliation:

• Reconcile expenses with digital vendors and apply them to specific jobs/invoices.
• Research and resolve any issues or discrepancies found in accounting documentation.

Reporting and Compliance:

• Assist Controller in compiling and presenting financial reports and summaries to management.
• Follow established GAAP standards, and applicable laws to ensure legal and regulatory compliance.
• Provide assistance to Controller and support to company personnel on financial matters as needed.

EMPLOYEE PAYROLL AND OFFICE TASKS

Employee Payroll Responsibilities:

• Employee payroll onboarding and company insurance options.
• Facilitate and aid company 401(k) administrator when necessary.
  

Qualifications:

• Associates or Bachelors degree in Accounting, Finance, or related field; or equivalent work experience.
• Preferred experience with Quickbooks or similar type accounting software, MRP systems IE. Sage Intacct or similar.
• Minimum of 2 years of experience in an accounting or bookkeeping role.
• Proficiency in QuickBooks type systems and Microsoft Office Suite, particularly Excel.
• Strong understanding of basic GAAP practices.
• Excellent attention to detail and accuracy in data entry.
• Good organizational skills and the ability to manage multiple tasks concurrently.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• 401k Plan with company match
• Paid time off and holidays

CULTURE INDEX

Our team uses a tool called Culture Index to help your potential supervisors and managers understand you and the way you work. There are no right or wrong answers, no passing or failing, and it cannot measure skill or intelligence. To be considered, please complete the Culture Index here.